Overview

This in-depth and practical course is specifically tailored for individuals who are responsible for compiling, managing, and submitting bids for government tenders. Whether you're stepping into the world of public procurement for the first time or you're a seasoned practitioner looking to refine your approach, this program offers a powerful blend of legal insight, strategic guidance, and hands-on tools to elevate your tendering success.

South Africa’s public procurement environment is governed by a complex web of regulations, procedures, and compliance requirements. Navigating this landscape without the right knowledge can lead to costly errors, missed opportunities, and disqualified bids. This course demystifies the tendering process, empowering delegates to confidently engage with government tenders and submit bids that are not only compliant but also competitive.

Now featuring a new step-by-step manual on how to compete the SBDs/MBDs!

Why Should an Individual Attend?

• Gain an in-depth understanding of the government tendering process and its legal framework.
• Learn how to improve success rates by avoiding common compliance errors and missteps.
• Master the correct application of the 2022 PPPFA Regulations and preference point systems.
• Access a step-by-step manual and practical tools to streamline tender submission and decision-making.

Outcomes

At the end of this course, the delegate should be able to:

• Confidently compile and submit compliant, responsive, and valid bids for government tenders.
• Apply key principles of bid-project management, including regulatory compliance.
• Navigate all aspects of bid documentation, including completion of SBDs/MBDs.
• Identify and mitigate legal and financial risks related to tender submissions, pricing structures, and contract terms.

Program Outline

Regulatory and Bid Completion

Key Principles of Tender Management

• How to submit Responsive, Qualified and Valid Bids
• Request for Quotations (Purchases) and Tenders
• The 3 x Tendering Committees
• Closed Tenders Bid Processes
• Unsolicited Bids
• Two Envelope System
• Open vs. Closed Tenders
• Defaulters (Blacklisted Suppliers) & Restricted Directors
• The 90-10- & 80-20-Point Systems
• Firm & Non-Firm Prices
• Tax Clearance Certificates
• Functionality
• Local Production and Content
• Evaluation of Bids
• Adjudication of Bids
• Tender Cancellation and Re-invitation
• Validity Period and Extensions
• Appeals, Objections and Disputes
• Extension of Existing Contracts
• How to Access Tender Reports and Score Sheets
• Conflict of Interest
• Supply Chain Practice
• Collusion Regulations
• Submitting Alternative Offers and Alternative Bids

Correct Application of the 2022 PPPFA Regulations

• Identification of preference point system
• The 80/20 preference point system for acquisition of goods or services with Rand value equal to or below R50 million
• The 90/10 preference point system for acquisition of goods or services with Rand value above R50 million
• The 80/20 preference points system for tenders to generate income or to dispose of or lease assets with Rand value equal to or below R50 million
• The 90/10 preference point system for tenders to generate income or to dispose of or lease assets with Rand value above R50 million
• Criteria for breaking deadlock in scoring
• Remedies to state in cases where bidders misrepresent their claims for points allocated for “Specific Goals”.

Legal Liability in Tenders

• Risk to your business under the General Conditions vs Special Conditions of Contract
• Bona Fide vs Inadvertent Errors in Tender Documents

Who Should Attend?

• Engineers
• Architects
• Project / Construction Managers
• Quantity Surveyors
• Construction Health and Safety
• Contractors / Sub Contractors
• Executives / Senior Management
• Middle Management
• Administrators / Support Staff
• Others: Bid Administrators