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Managing Projects with MS Project

Overview

MS Project is one of the most impressive project management tools. If you know how to practically apply it to your project, it can become your “road map” to successfully controlling, simplifying and speeding up a project.

This intensive 2-day course focuses on the practical process of running a project using the MS Project software and features. You will discover (and practice) setting up an actual project on MS Project and learn how to make use of the software’s advanced features to fine tune the project’s scheduling and resource allocation. You will leave with a better understanding of how to use the many features incorporated into the system to make managing any project simpler and more effective.

Why Should an Individual Attend?

As a delegate, you will be guided through the process of running an actual “project”, to fully identify with how the program works during the life cycle of the project, allowing deadlines to be met and ensuring the project is completed on time

Outcomes

On completion of this course, you will be able to:
  • Quickly and accurately setting up a Project in the MS Project environment and ensure it is correct and reflects the exact needs and specific scope of your project
  • Prepare a comprehensive Task Schedule to define essential activities and milestones that will provide time frames for when each activity needs to be completed
  • Establishing your project’s “Critical Path”, allowing you to constantly monitor and re-assign resources to vital tasks which could otherwise delay the entire project
  • Use customised, graphically illustrated reports drawn from the MS Project software as vital communication tools to ensure all team members are kept up to date with the progress of the project
  • Monitoring, control and track the progress of the project, stage by stage, by comparing Baseline Estimates with Actual Costs to ensure you keep control of the variances
  • Make the most of the “shortcuts” made available in the MS Project software, saving you valuable time while improving the overall structure and management of your project

Program Outline

  • Why Use MS Project for Managing a Project?
    • Utilising the power of a computerised planning tool
    • Graphically displaying progress for easy monitoring
    • Mapping the impact of delays and changes on the project
    • Applying MS Project to a wide range of business projects
  • Formulating Your Project Plan
    • Starting with the Project Objective
    • The importance of setting the scope
    • Identifying important issues
    • Obtaining involvement of the team
  • Setting up the Project on Microsoft Project
    • Defining your Project from the start
    • Setting the MS Project environment correctly for your project’s needs and scope
    • Common mistakes during setup that can be avoided
  • Preparing the Task Schedule
    • Adding and structuring activities
    • Deciding on level of detail vs simplicity
    • Defining milestones
    • Linking activities
    • Optimising the network
    • Preparing the time frames
  • Conducting Resources Allocation
    • Allocation of tasks to team members
    • Assigning responsibilities in the program
    • Linked task and resource planning
    • Highlighting free time and over allocation
  • Optimise the Project Plan Using Information Drawn From MS Project
    • Establishing the "Critical Path"
    • Identifying "vital" activities for high level supervision
    • Re-assigning resources to optimise time
    • Conducting if-then scenario planning to gauge effects of unforeseen delays (e.g. illness, strike etc.)
    • Effect of adding extra resource
    • Defining key milestones to focus on
    • Taking advantage of slack time
  • Making Microsoft Project Function as a Communication Tool
    • Generating easily accessible up to the minute, graphically illustrated reports
    • Establishing the effects of task delays on the total project
    • Collecting task status, results and new estimates from team members
    • Using MS Project features to pass relevant information to all team members.
  • Monitoring and Controlling the Project Process
    • Understanding the importance of tracking progress
    • Preparing a schedule baseline
    • Updating the schedule as activities are completed.
  • Monitoring the critical path
    • Using task leaders to update their own sections
    • Using the baseline vs. actual to check your project’s health
  • Time-Saving Techniques When Using Microsoft Project
    • Utilising different views
    • Discovering shortcut keys and other tips
    • Setting up a project using different bases
    • MS Office integration options
  • Printing Views and Reports
    • Using the standard MS Project reports
    • Customising reports to different detail levels
    • Using MS-Project information to compile progress reviews

Who Should Attend?

  • Administrators
  • Architects / Designer
  • Team Leaders
  • Engineers
  • Property Developers
  • Project Managers
  • Programme Managers
  • Project Executives
  • Project Sponsors
  • Project Support Office
  • Consultants
Type: Online
Validation Number/s: CESA-1588-05/2022
CPD Points: 2
Coordinator: Blessings Banda
Fee:
R 4 440.00 excl. VAT
Schedules:
  • Virtual Classroom Training, Online
  • Tue 7 September 2021  08:30 to 16:30
  • Wed 8 September 2021  08:30 to 16:30
  • Virtual Classroom Training, Online
  • Tue 2 November 2021  08:30 to 16:30
  • Wed 3 November 2021  08:30 to 16:30

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