Overview

This course focuses on the important processes needed to submit a compliant bid for a government tender. A must-do course for all people responsible for tender compilation and bid administration!

Now featuring a new step-by-step manual on how to compete the SBDs/MBDs!

Why Should an Individual Attend?

• Gain an in-depth understanding of the government tendering process and its legal framework.
• Learn how to improve success rates by avoiding common compliance errors and missteps.
• Master the correct application of the 2022 PPPFA Regulations and preference point systems.
• Access a step-by-step manual and practical tools to streamline tender submission and decision-making.

Outcomes

At the end of this course, the delegate should be able to:

• Confidently compile and submit compliant, responsive, and valid bids for government tenders.
• Apply key principles of bid-project management, including regulatory compliance.
• Navigate all aspects of bid documentation, including completion of SBDs/MBDs.
• Identify and mitigate legal and financial risks related to tender submissions, pricing structures, and contract terms.

Program Outline

Regulatory and Bid Completion

Key Principles of Tender Management

• How to submit Responsive, Qualified and Valid Bids
• Request for Quotations (Purchases) and Tenders
• The 3 x Tendering Committees
• Closed Tenders Bid Processes
• Unsolicited Bids
• Two Envelope System
• Open vs. Closed Tenders
• Defaulters (Blacklisted Suppliers) & Restricted Directors
• The 90-10- & 80-20-Point Systems
• Firm & Non-Firm Prices
• Tax Clearance Certificates
• Functionality
• Local Production and Content
• Evaluation of Bids
• Adjudication of Bids
• Tender Cancellation and Re-invitation
• Validity Period and Extensions
• Appeals, Objections and Disputes
• Extension of Existing Contracts
• How to Access Tender Reports and Score Sheets
• Conflict of Interest
• Supply Chain Practice
• Collusion Regulations
• Submitting Alternative Offers and Alternative Bids

Correct Application of the 2022 PPPFA Regulations

• Identification of preference point system
• The 80/20 preference point system for acquisition of goods or services with Rand value equal to or below R50 million
• The 90/10 preference point system for acquisition of goods or services with Rand value above R50 million
• The 80/20 preference points system for tenders to generate income or to dispose of or lease assets with Rand value equal to or below R50 million
• The 90/10 preference point system for tenders to generate income or to dispose of or lease assets with Rand value above R50 million
• Criteria for breaking deadlock in scoring
• Remedies to state in cases where bidders misrepresents their claims for points allocated for “Specific Goals”.

Legal Liability in Tenders

• Risk to your business under the General Conditions vs Special Conditions of Contract
• Bona Fide vs Inadvertent Errors in Tender Documents

Who Should Attend?

• Engineers
• Architects
• Project / Construction Managers
• Quantity Surveyors
• Construction Health and Safety
• Contractors / Sub Contractors
• Executives / Senior Management
• Middle Management
• Administrators / Support Staff
• Others: Bid Administrators