Overview

This course will show you how to get the most out of the software. It will also show you tips and tricks on how to avoid the pitfalls as well as how to use the hidden fields for your own use and how to make your own views and tables. The facilitator will show you how to look for and avoid errors which can affect your project’s duration.

In addition, you will be shown how to use earned-value analysis and how to cut down on entering resource data while ensuring greater accuracy and keeping this data up to date. The course also covers linked projects and how to monitor and control the hours worked as well as the percentage of work completed.

Why Should an Individual Attend?

• Master the Software’s Hidden Potential. Learn how to unlock and utilize hidden fields, customize views and tables, and apply advanced features that most users overlook.
• Avoid Costly Project Errors. Gain expert insight into identifying and preventing common mistakes that can derail timelines and inflate budgets.
• Streamline Resource Management. Discover techniques to reduce manual data entry while improving accuracy and keeping resource information up to date.
• Harness Earned Value Analysis. Understand how to measure project performance using earned value metrics and interpret results to make informed decisions.
• Work Seamlessly Across. Multiple Projects Learn how to manage linked projects, use resource pools, and consolidate data for better control and reporting.
• Customize for Maximum. Efficiency Tailor calendars, filters, and constraints to match your project’s unique needs and improve scheduling precision.
• Boost Reporting and Data Export Skills. Explore how to export timescale data, use pivot tables for analysis, and generate meaningful reports that stakeholders value.

Outcomes

At the end of this course, delegates will be able to:

• What MS-Project features must be set before entering data
• How MS-Project displays information and how to change this to the users advantage
• How to customise projects
• How to work with multiple projects
• Fine-tuning resource information and how to keep records of the changes over time.
• How to work with multiple calendars
• Costing and formulae
• About custom Fields and Earned Value Analysis
• Importing and exporting data
• How to use Resource Pools & Consolidated Projects
• How to apply contours to assignments and track time-phased data

Program Outline

Key Features & Navigation

• Auto Save, shortcut keys, right-click tools
• Navigating views, tables, and task selection
• Single vs. combination pane views

Project Views & Tables

• Task, resource, and cost-related tables
• Customising views for effective data analysis

Costing & Baselines

• Task and resource cost calculations
• Actual cost tracking and baseline setup
• Interim baselines and impact of option changes

Earned Value Analysis

• Overview and key metrics
• Performing and interpreting EVA
• Field descriptions and compatibility

Filters & Customisation

• Auto, highlight, and interactive filters
• Predefined and custom filters
• Using the organiser and managing local/global copies

Calendars & Scheduling

• Resource, task, and project calendars
• Calendar settings and interrelations
• Constraints and task dependencies

Resource Management

• Assignments, work contours, and cost resources
• Managing workloads and contour adjustments

Reporting & Exporting

• Exporting earned value data to Excel
• Pivot tables and timescale analysis
• Reporting tools and linked project management

Who Should Attend?

• Team Members
• Administrators
• Architects / Designer
• Team Leaders
• Engineers
• Property Developers
• Project Managers
• Programme Managers
• Project Executives
• Project Sponsors
• Project Support Office
• Consultants